The Vasa Order of America National Archives, Inc. is incorporated in the State of Illinois under the "Not for profit act." making it a 501 (c) 3 organization. The Archives Board is charged with the operation and maintenance of the Archives. It is their duty to promote the activities of the Archives. They are elected for four-year terms at a Grand Lodge Convention. The Archivist-Manager is responsible to the Archives Board for the day-to-day operation of the Archives Building and projects, which include maintenance of membership and genealogy computer databases, the library, paper and photographic archives, and artifacts.